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Less Stock Notifications

📉 Less Stock Notifications Report​

The Less Stock Notifications Report provides a real-time overview of products and materials that have fallen below their predefined minimum stock (reorder) levels. This report helps ensure timely replenishment of inventory, preventing stockouts that can disrupt sales, production, or service delivery.

🎯 Purpose of the Report​

  • To alert storekeepers, purchase managers, and business owners about low-stock items.

  • To trigger timely reorders before items run out.

  • To help maintain optimal inventory levels and avoid overstocking.

  • To assist in purchase planning and supplier coordination.

📌 Key Data Fields​

FieldDescription
Item CodeUnique identifier for the product.
Item Name / DescriptionName and details of the item.
CategoryProduct category (e.g., Raw Material, Finished Goods).
Warehouse / LocationWhere the stock is stored.
Current StockQuantity available in the system.
Reorder LevelPredefined minimum quantity threshold.
Stock DeficitDifference between current stock and reorder level.
UOMUnit of Measure (e.g., pcs, kg, liters).
Last Purchase DateWhen the item was last procured.
Supplier NamePreferred vendor for replenishment.
Lead Time (Days)Estimated supplier delivery time.

🔍 Filter & Search Options​

  • Filter by Warehouse / Branch.

  • Filter by Item Category.

  • Filter by Supplier.

  • Filter by Lead Time (urgent vs. non-urgent).

  • Date range for last purchase or last sale.

📊 Insights Provided​

  • Identifies critical stock shortages.

  • Helps in prioritizing purchase orders for urgent items.

  • Detects fast-moving products that may need higher reorder levels.

  • Supports multi-warehouse inventory management.

📤 Export & Notifications​

  • Exportable to Excel, CSV, or PDF.

  • Integrated with ERP alert notifications (e.g., email, SMS, push alerts).

  • Can be set to auto-generate daily, weekly, or on-demand.

✅ Benefits​

  • Prevents stockouts that can cause sales or production delays.

  • Improves supplier coordination with timely purchase requests.

  • Optimizes inventory holding costs by avoiding excess stock.

  • Increases customer satisfaction through uninterrupted supply.

📈 Example Layout​

Item CodeItem NameWarehouseCurrent StockReorder LevelStock DeficitUOMSupplierLead Time (Days)Last Purchase Date
ITM-1052Steel Rod 8mmMain Store1250-38pcsSteel Corp72025-07-02
ITM-2018Gear AssemblyBranch A520-15pcsGearworks Ltd.142025-06-28
ITM-3001Engine Oil 1LWarehouse 2825-17ltrLubricants Inc52025-07-10