ESI Summary
ESI Summary Report
The ESI (Employees’ State Insurance) Summary Report provides a consolidated overview of contributions made by both employees and the employer towards the ESI scheme for a given month or selected period. This report ensures statutory compliance with Employees’ State Insurance Corporation (ESIC) regulations and serves as an essential document for payroll, HR, and compliance teams.
It highlights employee-wise wages, deductions, and employer contributions, making it easy to reconcile and prepare monthly challans for ESIC submission.
Key Features
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Displays employee and employer ESI contributions.
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Summarizes total ESI contributions for a given month/period.
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Provides department, location, or branch-wise filtering.
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Includes IP Number (Insurance Number) for each employee.
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Export options to Excel/PDF for ESIC returns and audits.
Report Fields
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Employee ID – Unique identification code for each employee.
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Employee Name – Full name of the employee.
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ESI IP Number – Insurance Number allotted under ESIC.
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Gross Wages (₹) – Employee’s gross wages considered for ESI calculation.
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Employee Contribution (₹) – Contribution deducted from employee salary (currently 0.75%).
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Employer Contribution (₹) – Contribution payable by employer (currently 3.25%).
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Total Contribution (₹) – Combined amount of employee + employer contributions.
Month/Period – Reporting period for the contribution.
Sample Data
| Employee ID | Employee Name | ESI IP Number | Gross Wages (₹) | Employee Contribution (₹) | Employer Contribution (₹) | Total Contribution (₹) | Month |
|---|---|---|---|---|---|---|---|
| EMP001 | Anil Sharma | 1234567890 | 18,000 | 135 | 585 | 720 | Jul-2025 |
| EMP002 | Priya Mehta | 1234567891 | 20,000 | 150 | 650 | 800 | Jul-2025 |
| EMP003 | Ravi Kumar | 1234567892 | 16,000 | 120 | 520 | 640 | Jul-2025 |
Benefits
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Ensures accurate statutory compliance with ESIC guidelines.
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Helps HR and accounts teams prepare monthly ESI challans with ease.
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Provides transparency for employees to verify deductions made from their salary.
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Supports audit readiness and inspections with consolidated reports.
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Offers management insight into company’s ESI liability.
✅ This report is usually paired with:
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EPF Summary Report (for provident fund contributions).
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Payroll Summary Report (for overall salary & deductions).
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Statutory Compliance Report (for consolidated view of all statutory dues).